Introduction to Persistent identifiers
A Persistent Identifier (PID) is a unique identification code attached to a digital object and registered at an agreed location. It is guaranteed to remain functional even if an organisation’s web address changes. Using a PID, you can ensure that a link to a digital object (a scan, audiovisual file, metadata record etc.) keeps working, even when the object’s location or web address has changed.
There are multiple PID systems. But which system is most suited to your situation: Archival Resource Keys (ARKs), Digital Object Identifiers (DOIs), Handle, OpenURL, Persistent Uniform Resource Locators (PURLs) or Uniform Resource Names (URNs)? Each system has its own particular properties, strengths and weaknesses. The PID Guide from the Digital Heritage Network’s Persistent Identifier project helps you learn and think about important PID subjects, and guides your first steps towards selecting a PID system.
De PID Guide now has its own domain: www.pidwijzer.nl/en. The PID Guide is maintained by the Dutch National Archives.
The PID Guide
The PID Guide application guides you through 25 statements, helps you learn and think about important PID subjects, and guides your first steps towards selecting a PID system. Other things than the 25 subjects from the PID Guide may affect your final decision. You may be part of a community that has a strong preference for a particular PID system. Also, where the PID Guide does not rule out any PID system, your organisation could have no-go criteria for selecting a PID system, such as cost, level of support or formal standardisation. The entire process of filling out the PID Guide takes approximately 20 minutes, and you can save your results at any time.
The PID Guide was developed for the systems which are most common in the Netherlands: DataCite DOI (through Delft University of Technology), the Handle System (through SURFsara) and URN:NBN (through the National Library of the Netherlands). The international offer of PID systems is larger and more complex than that. DOI e.g. has domain specific (DataCite for datasets, CrossRef for publications, EIDR for audio visual objects) and local language support Registration Agencies (e.g. in Japan, China and Italy). Handle System services are offered by a number of organisations, and you could also host a Handle server yourself. Several national libraries in Europe have a URN:NBN service, and there are other URN namespaces, e.g.: URN:ISBN, URN:ISSN, URN:IETF en URN:LEX. Several other PID systems are listed in this overview document: Overview of PID Systems (PDF, october 2016).
Your organisation may manage different kinds of objects: physical museum pieces as well as digital art, for example, or scientific articles along with the corresponding datasets. Members of different departments within your organisation may have different ideas regarding the best application of PIDs. The PID Guide can help you gain insight into these differences. It is recommended to have your colleagues and various departments go through the PID Guide separately. Discuss the results among each other, and/or fill out the PID Guide together. Their results may then be saved and compared.
It may be the case that the diversity of objects and/or target audiences in your situation calls for a hybrid solution. If so, the PID Guide will indicate that. It is perfectly possible to use two PID systems simultaneously. DANS, for instance, KNAW’s and NOW’s institute for Data Archiving and Networked Services, uses DOI alongside URN:NBN. NARCIS, the national portal for scientific information managed by DANS, uses URN:NBN, while the EASY archiving system uses DOI.
Persistent identifiers in beeld
The Persistent Identifiers project team has produced three short videos on Persistent Identifiers and how best to use them. You can watch them on YouTube:
- What are Persistent Identifiers?
- Choosing the most suitable Persistent Identifier
- Implementing Persistent Identifiers
Feel free to use or share these videos within your own organisation as well.
If you have questions about PIDs, or you need help or advise in implementing Persistent Identifiers in your organization, please contact project manager Remco van Veenendaal from the Dutch National Archives.
Read more about the following subjects on the following websites:
- DataCite DOI
- The Digital Heritage Network’s Persistent Identifiers project
- General information about PID on Wikipedia
- Persistent Identifiers in the Digital Preservation Coalition’s Digital Preservation Handbook
- Research Data Alliance recommendations for data citation